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Easy to set up & use membership management software & FREE apps

Save time & money and organise your members, staff and events. Store data securely, get a full Booking System and Store Front, and ensure you always get paid on time. FREE Apps, a Member Portal, Website Integration, Attendance Registers and Advanced Safeguarding tools all come with Coacha too. It's also GDPR compliant and constantly updated with new feature sets at no extra charge.  

Plus much, much more.





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Don’t take our word for it. Take theirs

“ Amazing membership management software ”

Coacha is an amazing product and we would be struggling without it. All our member records are now updated and we are now able to email certain membership groups within the club. The amount of time we are saving on administration is huge. The app on the phone is brilliant as the Coaches now use this for the register and we are able to check membership status on mobile devices/iPad at any time. There is no need to chase for payments as Coacha does it all.

Raj Patel - review on Capterra and a Coacha subscriber

What's in it for you, your staff and your members?

club management
Unlimited members & staff

Whether you have 50 members or 5,000 members, 1 member of staff or 1,000, you still pay the same monthly fee. Coacha’s membership management software has none of this ‘ charge by the member’ nonsense. Perfect if you're looking to grow. Perfect if you already have lots of members.

membership software
Unlimited subs & payments

Take complete control over your finances. Set up subscriptions with recurring card payments / direct debits, take one-off payments and record cash, standing orders and BACS transfers. Even send a payment request by email so your members can pay you remotely.

membership software for clubs
Unlimited booking system

Do you want to reduce the time you spend manually booking people onto sessions or events? By using Coacha's online membership system your members and clients can book directly. Whether regular classes, one off events, block booking or simply 1-2-1 sessions - you're covered.

club management

Unlimited use of apps

Easy to download, easy to set up, easy to use. For use by staff, members, and parents/NOKs. What’s more, with Coacha Custom you can add your own logo and colours so it looks like your very own personalsied App! Plus there's a dedicated stand alone Front Desk Self Check-in App included with Coacha's paid for plans.

Unlimited & FREE emails

Emails you send through Coacha look like they come directly from you. This means people are more likely to open and reply to them as they have your name in them. If they reply, the email hits your inbox so you can carry on the conversation directly in your email editor. And you can do this as many times as you like every month.

Unlimited classes & registers

As soon as you set up any type of class, session or event, registers are automatically generated. Checking people in is super easily and quickly, or they can check themselves in. The registers also have quick access to emergency and medical info, plus they work offline and without internet access - a feature very few of our competitors have

membership management
Unlimited happy people!

You get your own Member Portal and Apps with our membership management software. People can see: their personal data; what they've spent (and get receipts); your club timetable; club notices; and more. They can do everything themselves without you having to do anything. Win, win!

Unlimited stats & reports

Do you feel you're lacking stats that chould help with your club management? Coacha gives you all the info you need to find out how things are going. From financial exports (which you can upload to your accounts software) to reports on attendance and class popularity, plus so much more.

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Embed Coacha on websites

With a simple bit of code you can display info from Coacha on your own website. All it takes is an iFrame and you’re good to go. Let members and non-members alike see sessions and events, and book directly from your own website.

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No website? No worries! 

With Coacha, we can host your Public Pages for you. No extra cost, no hidden surprises, just completely free webpages. Get your classes, sessions, events, courses, membership sign up, and more, all on the web – no web programming necessary!

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Automated memberships

Let non-members join events and sessions as a taster, then leave Coacha to follow up for you. Non-members can join quickly and easily without having to sign up or login to Coacha. Membership sign up and paying fees can both be fully automated too.

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Availability & selection

Check people's availability by inviting the members you want and watch their responses come in. Coacha will then notify the people you select so you'll always have a full team, squad or event.

software for membership
Streamlined sign up

Never have to input member data again. Get non-members to sign up either though Coacha embedded into your own website, via your Coacha signup form, or from Coacha’s automated follow up after trial / taster sessions. Just set, forget, and watch the sign ups come in …


sports club management software UK
Super secure, super fast

Coacha's membership manager software is built on the latest (and fastest) technology. Not only that, but your club membership software data is secured behind world class-security measures. Club management tools simply don't get any better than this.


software for managing memberships
Get the message out there

Email and text your people in just a few clicks. Message everyone in a class/session, just one group, or the entire club. And with NSPCC CPSU safeguarding best practice for communications built in, the right people get the right messages every time.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your membership management too?
FREE 14 day trial

Got a few minutes to check out our  Coacha Demo Video?

Our boffins have produced a demo video which helps with about 80% of people’s commonly asked questions. It starts with the ‘Dashboard’ top left in Coacha then takes you through all of the sections. Watch the whole thing or just skip to any relevant bit you want to explore.


Sell Products Online with 'Custom Store'*

Sell online using this additional new feature set that is included with the Coacha Custom Plan. With the ability to sell unlimited items, you can quickly and easily sell products, kit, holiday camps, awards, and much more besides. 

Keep everything under one roof and save money on expensive online store and eCommerce transaction fees.  No cross referencing different software. No inconvenient multiple logins for your members and parents. Quickly see whose ordered what, and when, and how much they’ve spent.

Coacha is renowned for being intuitive and easy to use and our team of designers, developers and UI experts have made it almost child’s play to use the Store feature.

(* included in Coacha's FREE 14 day trial, then available as part of the Coacha Custom Payment Plan).

Fancy having your own branded software? And branded iOS & Android Apps?

Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? And have Apps and a Member Portal that look like they are yours too?

Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager? Well, now you can with Coacha Custom!

Find out more

Comparing Coacha with other software and apps?

A few things to remember…

Firstly, we don't charge by the member, as that gets costly for you. Also, we never show adverts to your members. And we don't charge for updates and new features, nor the use of our iOS & Android Apps. Above all though, we don't suck you in with claims of 'FREE to use' then pile on extra charges later for unlocking functionality that should be included in the first place.
Few providers can make all of these claims. But we can.

Streamlined and efficient

Where to start? First of all, the ease of use and simplicity of this software means even the non-computer savvy user can easily work this software. The sign-up form contains all of the questions you need, and you can add more. The payment system was setup with ease … a timesaver for the clubs treasurer. All of my coaches have access to the details they need, and nothing more which keeps it even simpler for them. If you have a club that has membership fees and want to jump into the 21st century, then Coacha is exactly what you need.

Mark Jackson – Darlington Spraire Lads & Lasses Football Club - review on Capterra & Coacha subscriber

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You can save time, money and hassle by using Coacha's membership software ...


 You can simplify and automate all of the time-consuming tasks associated with membership management - many of them you can just ‘set and forget'. Here's a few of them...


01
Set and forget payments

Once you've set up payments, they will be taken automatically each month and we'll let you know if anything goes wrong.

02
Automatic generation

Things like registers are generated automatically so they're ready for you to quickly check people in on the day. Reduced queues, admin and stress whilst improving your club management.

03
Membership registration

Your bespoke 'club signup form' allows people to sign up to your club, classes / sessions and payment plans. Coacha then automatically adds members to your club once you approve them.

Like what you see so far?

Then why not save time, stress and money, as well as simplify your admin at the same time?
FREE 14 day trial

Still have questions? 

Choosing to automate your club management is a step that, once taken, will make your life easier. But that first step can be the biggest! Here are some of the most common questions we get asked about our membership management software by people in the same position you are now...

Membership Management Software FAQs

With your membership software for club management, do you charge extra if we want to add more members, staff and helpers?

In a word, no. We don’t charge based on the amount of people you have. Many other membership management software packages do. There’s one flat monthly fee for any size of club. So you can add unlimited members, staff, classes and events as well as send unlimited email broadcasts as well - unlike with most other membership softwares.

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How easy is Coacha membership software to set up?

VERY EASY - but then again, all software for membership providers say that. Coacha's club membership software genuinely is though. Not only is it easy for you to set up, but we also offer a completely free setup service - what could be better than that? We get that you're super busy so we're happy to do all the work for you to get your software membership management up and running.

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I'm after membership software with Apps too?

Not a problem. Reduce the time it takes to deal with members by getting them to use Coacha's App. You and your members get access to our FREE iOS & Android Apps. No good membership management software package would be complete without them.

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I need membership manager software to help with GDPR?

Just by using Coacha you'll be well on your way to becoming GDPR compliant. Members can access their personal data and download it without having to come to you. With all data held on UK servers (including backups) there are no data export issues to worry about either. Win win!

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I need membership manager software that will allow me to take payments. Does Coacha?

Yes it does. You can manage all of your money in Coacha's software for membership as we've partnered with world class providers, Stripe & GoCardless. We use them to process card and direct debit transactions as part of the unlimited subscription and payment plans you can set up in Cocaha. Unlike with many of our competitors though, you don't have to process a minimum amount of transactions, or put all of your turnover through our membership management software.

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I know I'll need support - software for club membership is all pretty daunting to me!!

Helping and supporting our subscribers (and their members) is top of our list of priorities. With in app support, email and text support, our boffins are uber responsive - and very friendly too! Our membership software also has amazing 'how to' directories and instructional videos too. Coacha - software for membership management at its best!

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What is the best membership software?

We have actually been asked this quite a lot. We believe that the best membership software should be five things. 1 - very easy to set up and use; 2 - low cost (monthly fees and transactions) 3: offer amazing support; 4: constantly roll out free updates and new features; 5 - have a team that love what they are doing!

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Will membership software help me track illness?

It certainly will, especially if it has built in 'Illness Reporting' features. With lots of membership club software providers out there, select one that enables people to self-report if they are ill or won't be able to attend a classes or session they are booked onto. Coacha has this as standard in all of our membership management software (UK) packages.

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I run an association and I need new software - membership management is top of my list. Will Coacha work for us as we're not a sports club?

Absolutely yes it will. Wherever you have people, venues, money, events, personal data and communications to deal with, Coacha's membership softwares will work for you. No matter how many users, members, or staff you have Coacha provides the best membership software at the best price with the best customer service.

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What’s best - web based club membership software, or membership apps?

Why choose between the two? Why not have web based membership software and membership apps at the same time? Generally, the best membership software will offer apps as part of your subscription. They should be free and easy to use (and download) and automatically synch with the web based membership management software that they are a part of.

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What’s best - web based club membership software, or membership apps?

Why choose between the two? Why not have web based membership software and membership apps at the same time? Generally, the best membership software will offer apps as part of your subscription. They should be free and easy to use (and download) and automatically synch with the web based membership management software that they are a part of.

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I’d like to get the best club membership software possible. What should I look out for?

If you’re looking of the best membership software, then keep an eye out for the following:

  • LOW COST subscription and transaction fees
  • UNLIMITED members, staff, admins, member groups, classes / sessions, attendance registers, emails and subscription plans
  • EASY to set up and use – for both you and your people
  • FREE bespoke ‘Member Portal’
  • FREE iOS & Android Apps
  • UNLIMITED support
  • HELPFUL staff with club management backgrounds

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Membership apps and software for membership management - are they the same?

Kind of, yes, they can be. Although with dedicated club membership apps you can only manage membership data through the app itself which can be awkward on mobile devices. And, a dedicated online membership system usually doesn't come with membership apps and only work in web browsers. The best membership management software though (Coacha being one of them) has the best of both worlds. Membership apps (iOS & Android) and an online membership system. Click here for more on sports team apps.

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Coacha has saved us so much time and improved our interaction with new and current customers. Since we started using Coacha the system has been upgraded so many times with fantastic new features. The customer service is fantastic, and we wouldn't be without the system!

Clare Company Director in UK - review on Capterra and a Coacha subscriber

Coacha is a must for our gym. Very pleased. Recommend Coacha to all gym owners. Easy to use and navigate. Manages all our CRM needs. Great team ready and willing to support.

Jon Owner Head Coach in UK - review on Capterra and a Coacha subscriber

Fantastic software for all your administrative needs. The fact that all admin tasks are on one platform - previously we had accounting software, invoicing applications, google documents for storing athlete information and registers. Coacha allows you to fulfil all of your usual administrative tasks in one place and allows athletes/parents to view the information as easily as staff.

Alex Program Director in UK - review on Capterra and a Coacha subscriber

I wouldn’t use anything else you can use every feature on it & it’s so easy to work. If it wasn’t for this App, I would be doing hours & hours of admin. So, I’m thankful to have found this app!

Hannah Dance teacher in UK - review on Capterra and a Coacha subscriber

Easy implementation, streamlined administration, fabulous support, advice, and online help. Cost effective solution with great infrastructure and a friendly team. Highly recommended for club management solution.

Jillian Business Manager in UK - review on Capterra and a Coacha subscriber

We switched over from another system - EVERYTHING is easier! So functional. The staff like it as do the parents. The admin are very quick to respond too.

Hannah Owner & Head Coach in UK - review on Capterra and a Coacha subscriber

Fantastic customer service and is a fab asset to our club. Easy to use, saves me time and stress! It also feels safe storing medical and co tact details.

Laura Lead director in UK - review on Capterra and a Coacha subscriber

Fantastic Software for Dance Schools! Monthly subscriptions have been a game changer for our business, far less admin time required compared to previous system and the reports have been really useful. Looking forward to working with the system further to develop our dance school!

Arlene Studio Owner & Administrator in UK Health, Wellness & Fitness - review on Capterra and a Coacha subscriber

Excellent, affordable, clean. Coacha is very user-friendly, clean and professional with good customisation options. I don't think there's much that can be improved.

Ashton Director in UK Performing Arts - review on Capterra and a Coacha subscriber

Great support and easy to use system. Very happy so far. Has made administration so much easier than with our previous system (and something that I look forward to rather than dread!). The overall feel of the system is very 'clean', easy to sign onto, navigate and use

Laura Owner/Partner in UK - review on Capterra and a Coacha subscriber
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