FREE Club membership management software | freeware

You're busy, so you need an easy to set up and use app & software - right?

Being packed full of features, Coacha will help make sure you're not spending any more time on admin than you need to.

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Manage your members, coaches, admins, parents & next of kins

Designed with your people in mind

No more printed folders, files or paperwork. Keep everyone's information securely in one place with easy access anywhere, anytime. Athlete information; coaches' notes; attendance records; parent/next of kin contact details and medical/injury info are all just a couple of clicks or taps away.

Are you getting help with your admin?

Extra coaches or helpers? Do they need access but without seeing sensitive info like your club's finances? Easy! Create individual logins that allow access to member info and class registers but not your club finances. You can also add multiple admins if you've a larger admin team - give them access to as much or as little info as you like.

Find out more about: managing your members

Automatic payments, one-off card payments and cash. Get paid quickly, automatically and without constant chasing

We've partnered with Stripe & GoCardless to bring money features which are easy to both set up and use. And you can see exactly what the costs are for using them.

Through Coacha, you can handle all of your monthly subscriptions, one-off card transactions, and even cash payments. There's no chasing people for money anymore as you enjoy automatic retries on any failed payments. With a very easy to use dashboard and lots of notifications, you won't miss a trick - or a payment!

Find out more about: Subscription Management

iOS and Android apps for you and your members

All of your club info in your pocket ... all of the time!

At Coacha we realise that you might not always be sat in front of a computer when you need something. That's why Coacha is built with mobile in mind. Loading Coacha in a web browser on your phone or tablet will be as smooth and easy to use as on your laptop or PC.

But that's not all! We have also built both iOS and Android apps that give you a number of important functionality feature found in the full desktop system. In these apps you can take registers, view club finances, get member information and make notes. All of the key things you need when you are out there coaching.

What's more, your members and parents can use them too!

Find out more about: Coach's iOS and Android Apps

Send SMS & emails directly from Coacha - get the message to the right people every time...

Coacha helps you to stay in touch with your club members, parents and coaches with an easy-to-use broadcast system. Messages can be sent to coaches, specific classes, member groups or individuals by email, SMS or both. All in just a few clicks.

Worried about safeguarding? With NSPCC CPSU best practice guidelines built into the broadcasting system, your broadcasts are only ever sent to the appropriate recipients. All of this means added protection for you, your coaches and your club members (and peace of mind for parents too).

Find out more about: Coach's SMS and Email

Classes, events and attendance

Keep an eye on attendance with Auto-Registers

You'll look professional and well organised with automatically generated registers. Life is calmer for you and your team as you can create recurring classes or one-off events in just a few clicks. Whether you're planning on using the iOS or Android app, or the main Coacha site, your registers will be ready and waiting. The Apps even work when there's no internetor mobile connection - truly magic!

Coacha collects and records everything you need to know about attendance levels and class performance. Thanks to member attendance statistics and coaches' notes, you can also check how your individual athletes are getting on. We bet your paper records couldn't do that...

Find out more about: Classes and Registers

Safeguarding features and child protection

Enhance your Club's Child Protection

If you coach children, safeguarding their personal information is an integral part of what you do. Rather than using insecure paper records/spreadsheets, keep your sensitive information securely locked away in Coacha.

By using Coacha’s broadcasting system, designed with the NSPCC CPSU best practice guidelines in mind, there is no better way to demonstrate your commitment to child protection.

Find out more about: Safeguarding Children

Your club’s dedicated member portal and info hub

Members can help you, by helping themselves

Reduce the hassle of admin by getting your members to do some of the leg work for you. A few simple clicks and you can issue logins, set passwords, ask people to edit their info and much, much more. Your portal even has a convenient noticeboard so people can’t say ‘I didn’t get the message’ anymore!

What’s in it for your members then?

They can book onto your sessions/classes online (or cancel), see their own information (or their child’s) and complete payment requests to name but a few. They can also very easily download their own data which will help enormously with your club’s GDPR compliance.

Find out more about: Classes and Registers

Don’t take our word for it. Take theirs

Fancy having your own branded software? Plus branded iOS & Android Apps? And branded invoices?

Would you like to be able to fully brand Coacha with your own logo and colours so it looks like Coacha is yours? And have Apps and a Member Portal that look like they are yours too?

Plus, the ability to send invoices, personalise system emails, turn features on and off and have your own dedicated Account Manager? If so, then the Coacha Custom Plan is for you ...

Learn more

Sell Products Online with 'Custom Store'*

Sell online using this additional new feature set that is included with the Coacha Custom Plan. With the ability to sell unlimited items, you can quickly and easily sell products, kit, holiday camps, awards, and much more besides.

Keep everything under one roof and save money on expensive online store and eCommerce transaction fees. No cross referencing different software. No inconvenient multiple logins for your members and parents. Quickly see whose ordered what, and when, and how much they’ve spent.

Coacha is renowned for being intuitive and easy to use and our team of designers, developers and UI experts have made it almost child’s play to use the Store feature.

(* included in Coacha's FREE 14 day trial, then available as part of the Coacha Custom Payment Plan).

Membership Management Apps & Software for any type of club, organisation or society.

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At A Glance

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Acceptable Use Policy

Cookie Policy

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People

Money

Classes & Registers

Mobile App

Broadcasts

Subscription Management

Booking System

Club Membership Management

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Coacha has saved us so much time and improved our interaction with new and current customers. Since we started using Coacha the system has been upgraded so many times with fantastic new features. The customer service is fantastic, and we wouldn't be without the system!

Clare Company Director in UK - review on Capterra and a Coacha subscriber

Coacha is a must for our gym. Very pleased. Recommend Coacha to all gym owners. Easy to use and navigate. Manages all our CRM needs. Great team ready and willing to support.

Jon Owner Head Coach in UK - review on Capterra and a Coacha subscriber

Fantastic software for all your administrative needs. The fact that all admin tasks are on one platform - previously we had accounting software, invoicing applications, google documents for storing athlete information and registers. Coacha allows you to fulfil all of your usual administrative tasks in one place and allows athletes/parents to view the information as easily as staff.

Alex Program Director in UK - review on Capterra and a Coacha subscriber

I wouldn’t use anything else you can use every feature on it & it’s so easy to work. If it wasn’t for this App, I would be doing hours & hours of admin. So, I’m thankful to have found this app!

Hannah Dance teacher in UK - review on Capterra and a Coacha subscriber

Easy implementation, streamlined administration, fabulous support, advice, and online help. Cost effective solution with great infrastructure and a friendly team. Highly recommended for club management solution.

Jillian Business Manager in UK - review on Capterra and a Coacha subscriber

We switched over from another system - EVERYTHING is easier! So functional. The staff like it as do the parents. The admin are very quick to respond too.

Hannah Owner & Head Coach in UK - review on Capterra and a Coacha subscriber

Fantastic customer service and is a fab asset to our club. Easy to use, saves me time and stress! It also feels safe storing medical and co tact details.

Laura Lead director in UK - review on Capterra and a Coacha subscriber

Fantastic Software for Dance Schools! Monthly subscriptions have been a game changer for our business, far less admin time required compared to previous system and the reports have been really useful. Looking forward to working with the system further to develop our dance school!

Arlene Studio Owner & Administrator in UK Health, Wellness & Fitness - review on Capterra and a Coacha subscriber

Excellent, affordable, clean. Coacha is very user-friendly, clean and professional with good customisation options. I don't think there's much that can be improved.

Ashton Director in UK Performing Arts - review on Capterra and a Coacha subscriber

Great support and easy to use system. Very happy so far. Has made administration so much easier than with our previous system (and something that I look forward to rather than dread!). The overall feel of the system is very 'clean', easy to sign onto, navigate and use

Laura Owner/Partner in UK - review on Capterra and a Coacha subscriber