Easy to set up & use Cheerleading software with FREE apps

What are the limits with Coacha's cheer class management software?

There really are no limits. You have unlimited everything with Coacha. Members, coaches, classes and sessions, registers, subscription plans, email…the full works!

The only thing you pay extra for are text messages. And these are as low as anyone else in the market at 4.5p per text message.

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Is cheer class management software easy for members & parents to use?

If you want members and parents to login to Coacha, then yes, your own bespoke ‘Member’s Portal’ is very easy to use. It has been painstakingly designed to be really easy to use, so there’s no excuse for people not to login!

Great for them, time saving for you, and having cheerleading management software with your own logo on it really makes your cheer programme look professional and well organised.

What’s more, members get to see all the personal info you have on them and they can update and/or download it if they want (great for your programme’s GFPR compliance!)

There are also FREE Andriod and iOS apps  available for everyone to use too. What’s not to like?

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If I use cheer management software, will it help with my accounts?

Absolutely, as it keeps everything digital and streamlined. You can see whose has paid you what, when and how. Plus, you can keep a very close eye on how much money your cheerleading programme is taking. And if it is losing anything from your people not paying you.

What’s more, accountants love cheer gym management software that they can download from and integrate your cheer programme’s financials to the software that they use. Software like Xero, Quickbooks or Sage to name but a few all help with making tax digital (MTD)  

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Do I need a card reader to take payments if I use cheerleading software?

No, you don’t.

Do away with the expense and hassle of terminals and readers. You can take card payments through Stripe and direct debits through GoCardless.

Need a member to pay for a T-shirt or kit? You can send them a one-off payment request by email or take a payment right there in front of them using the Coacha interface.

Not having a card reader not only reduces your costs but simplifies your online billing processes straight away. It also makes your cheer programme look professional and well organised.

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What happens if payments fail?

Let’s face it, payments do sometimes fail and for various reasons. Only the best cheer class management software has a payment retry process, especially one that retries up to four times.

Whether a bank error, a cancelled payment or just insufficient funds, having a robust subscription management system  means you can simply ‘set and forget’ freeing you to get on with tasks that are more enjoyable than admin!

You can choose to be notified that a payment has failed and is being retried, or just set Coacha so that you’re notified when the last attempt has failed. Just think of the amount of time this will save you with chasing people for money they owe you…

Does cheerleading management software help me if I have an emergency?

When looking for the best cheer management software for your cheerleading programme, choose something where you will always have Emergency Information to hand. It is essential you make sure you have emergency contact info available, as well as medical notes for all of your members.

Also, make sure that whatever cheer gym management software you go for it has the ability to work ‘offline’ for when you don’t have mobile internet access or a decent wifi signal. Coacha’s apps are designed to work without internet access and will automatically synch with Coacha the minute you get internet access again.

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What stats and figures can I get from cheerleading software?

Performance, attendance, and financial data are crucial for any cheer programme that wants to stay at the top of their game. The cheer class management software should show you instantly your member attendance levels and who’s been putting the work in, and equally as much, who hasn’t.

It should also give you easy access to your headline financial info whether for the last week, month or whole year. Quick access like this means quick decisions can be made and you’ll always be in control of the money in your programme.

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With cheerleading management software I’m told I still need to comply with GDPR – will it help?

Any organisation that collects personal data must comply with GDPR legislation, and that includes swimming programmes. The very fact that you choose to use cheer management software  itself will show that you have data protection built into the running of your programme.

A bespoke ‘Member Portal’ such as those you get free with Coacha enable people to access the personal data you hold on them. Cheer gym management software with this functionality will also give your users the ability to edit and download their data if they want to. This type of advanced functionality really is the gold standard of GDPR compliance.

Want to really get to grips with GDPR, why it’s important and what you should be doing to keep your programme compliant? If you do then download our FREE GDPR in sports guide which not only explains GDPR but also gives you practical tips you can implement immediately.

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Can I get free attendance registers?

Any cheerleading software that’s worth considering simply must have automatically generated attendance registers. Having these automatically produced for you saves both time and hassle with your cheer programme’s admin. They should be 100% free too and not an add on or upgrade feature.

You should be able to quickly add members in, set up your classes and hey presto, your registers are automatically created. When you, your coaches or your members log in, they get to see what's on straight away. This is an essential factor to look for in any cheer class management software.

Coacha’s advanced attendance register features mean that you can enable classes or sessions that people can book straight on to without coming to you first. On the day of the class itself they can also check themselves again without tying up any of your staff’s time.

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Can I get free cheerleading management software too?

If you’re after a free cheer management software downloads, then why not try Coacha Lite which is completely FREE Membership Management Software ?

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Can people book on to classes themselves?

Not all cheer gym management software allows members to book on to classes directly themselves. However, by enabling ‘make class bookable’ in Coacha you can reduce your time on admin and speed up the way in which your members can register for classes.

Great if you run open classes that people can book onto if they want to attend, and with setting a class size you can ensure that your classes are never over-subscribed. Your athletes can simply log into your Member Portal and book up in just a few taps or clicks.

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I only operate during term time – does this matter?

Many cheer programmes have term time/seasonal classes. The best cheerleading software should give you the ability to have start and end dates for your classes as opposed to just weekly or monthly options.

With unlimited classes and registers, Coacha is perfect for setting start / end periods to whatever you want. Great for school term-based classes as well as events such as one off competitions, or showcases or exhibitions.

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I get people turn up unexpectedly to my classes – how can I add these people?

It happens. People turn up unexpectedly to a class or event and you know that you need to collect some of their personal details just so they can join in. Some cheer class management software doesn’t cater for this in a way that is quick and easy to sort out on the day.

With Coacha’s cheerleading management software (free for 14 days), you can avoid delays when extra people turn up unexpectedly. Quickly add them to the attendance register without having to mess around with the app settings or add a full new member. Then, after the class, you can go back and add more of their details in when you have more time.

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Does cheer management software help with safeguarding children?

When performing a cheer gym management software comparison make sure that whatever you choose helps with safeguarding children. Make sure you are able to segment the children’s information so that only specific staff are able to see their personal information.

Coacha lets you set different levels of access as you don’t want people seeing the wrong data. The messaging centre also has NPSCC CPSU text and email rules built in so that people are unable to contact children directly without other’s being copied in. This can include other members, staff, parents and even your safeguarding officer.

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Can I send text messages to people using cheerleading software?

Check out independent cheer class management software reviews and always make sure that any software or app that you use only partners with industry leading SMS specialists. Coacha partners with the best SMS service in the UK - TextLocal. You'll enjoy amazing rates, quick delivery and accurate reporting. No need to use your mobile text allowance again!

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I only want to message specific people. Can I do this with cheerleading management software?

Being able to select and control who receives your messages from your cheer management software is very important. You really don’t want to bombard people with messages not relevant to them.

As part of your cheer gym management software, Coacha enables you to customise who you send your messages to with ease. Send to just your coaches, members of a certain class, to a specific group, or to everyone ... you're in total control.

How much does it cost to set up the Coacha cheer app?

Absolutely nothing at all! Just sign up by filling in your basic information and you can start using our cheer app.

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Is your cheer app just for young boys and girls or can parents use it too to see what their children are up to?

The Coacha cheer app is not just meant for athletes of cheerleading teams and squads but also for parents too. All you need to do is ask your child to share the login credentials to the cheer team app, and that’s all you need to see what they are up to, including class schedules, upcoming events and who they’re communicating with via SMS or email.

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Can I send unlimited emails and SMS messages through the cheer team app?

You can send an unlimited number of emails while using the cheer app completely free of charge. As for SMS messages, depending on the length, it takes only 4p-5.5p per message, so you’re practically paying nothing to send SMS messages to your athletes or staff members.

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In the event that I want to add more athletes and/or staff members to the cheer app, do I have to pay extra ?

No extra payment needed! You can continue to add as many staff members and athletes as you like to the cheer app – the monthly charges will remain fixed.

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I may need some help with setting up the cheer team app. Is there a dedicated support team for this?

Well, our cheer app is very simple to set up and use, even a primary schooler can do it. All you need to do is download it and follow the setup instructions. But if you need support with this, our support team would be happy to guide you through it.

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Does the Coacha cheer app integrate with social media apps like Tumbler, Pinterest, Instagram, etc.?

Unfortunately, we’re not offering social media integration at the moment, because our cheer team app is essentially a platform to help you manage classes and admin-related tasks, rather than a visual tool to be used for marketing.

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Can a cheer app like Coacha help me get more business?

That’s affirmative! When people know that you offer an easy method to signup, book classes and stay in the know on the latest developments, they will sign up eagerly. So, you won’t only grow your audience but also retain them a lot better, because people love a business which is easy to communicate with.

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Can a cheer team management app like Coacha help me build trust and improve customer satisfaction?

It definitely can – our cheer team management app has powerful communications and collaboration tools, for instance, which help you send out the desired messaging to your members in a timely fashion. This, in turn, builds trust and leads to higher customer satisfaction levels indefinitely!

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Is cheer programme software in general difficult to set up and use? What about Coacha?

Cheer programme software by design is meant to make life a lot easier for cheer team managers and owners. With cheer programme software like Coacha at your fingertips, managing your cheer team is easier and more intuitive than ever!

Don’t believe us? Here – try out the FREE 14-day trial to see what we mean. 

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I may need some help to set up the cheer programme management app – what kind of support can I expect?

The Coacha cheer programme management app is pretty straightforward and easy to set up as it is. However, if you still need help, then you can lodge a support ticket from within the cheer programme management app.

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Are all teams using cheerleading apps? Do I have to use one too to run and manage my team?

Smart and savvy cheer teams do use cheerleading apps to streamline day-to-day operations and especially administrative tasks, which in turn, frees up a lot more time to focus on the actual cheerleading practice and training.

Now, we don’t want to come off as a pushy hard-selling salesperson here – you can always try to run and manage your team without the help of any cheerleading apps – but here’s what you’re missing out on by not using one like Coacha:

• The ability to communicate with members and their parents, so that they are always aware of the latest happenings
• Take payments in an easy, convenient and cashless way each month
• Monitor specific trends and patterns to see how you can improve your cheer team’s performance
• Schedule classes and send out notifications regarding class schedules, registration (or cancellation) so that everyone is always on the same page
• Add staff holidays or business closure days to your monthly calendar so that members know when not to book classes
• Track members who may be at risk of COVID-19 or who have already exhibited symptoms, in order to keep everyone safe
• And much, much more!

So you see, cheerleading apps like Coacha help you get a great deal of work done after just a few taps and swipes on your phone – surely beats calling everyone up individually or maintaining records manually in a register or computer!

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I’ve used cheerleading apps in the past and they are a lot more expensive. How do you manage to keep this cost down?

Good question! We take pride in the fact that our price is very fair and competitive, compared to what other cheerleading apps are offering.

One of the things that most apps for cheer coaches do is that they find a way to sneak in additional charges even if the monthly price seems fair – like annual contract renewals, setup, extra fees for adding more members than the current package allows, cancellation, etc. And even though some of these apps for cheer coaches do offer great features, we feel all the additional charges add up to hundreds of pounds each year, which is something you can do without.

We stand apart from other apps for cheer coaches because not only are we offering the same premium features (in some cases, much improved), but we also don’t throw in any additional charges. You can add as many members as you like, use Coacha for as long as you like, or cancel whenever you like because we want to see your business grow and not cut too much into your profits.

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What kind of platforms are apps for cheer coaches compatible with? What about Coacha?

Most apps for cheer coaches are compatible with mobile devices, PCs and laptops. As for a cheer team app like Coacha, you can use it on an Android/iOS mobile devices, or any Windows/Mac OS computer or laptop. If you like, you can even use our cheer team app on the latest Xbox or PlayStation game console!

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I’ve come across many free apps for cheer coaches online – is Coacha free too?

Well, Coacha is free to download, but you do need to pay a monthly subscription fee to enjoy all the premium features. But if you’re interested in a completely ‘free to use’ cheer team app, then Coacha Lite might meet your requirement for now.

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Is there a registration fee to use your cheer team app?

None whatsoever! Just download the Coacha cheer team app, setup your login and password, and you’re good to go.

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Can you show me how to add a new event through the cheer team app?

Oh, it’s super-easy to do in your cheer team software! Find the ‘Class & Registers’ option from the main navigation bar and then select ‘New Class or Event’. Fill in all the details and that’s it – you just added a new event using a few taps and swipes on your cheer team software!

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How can I view or delete events from the cheer team software?

To view an event(s), go to the ‘Classes & Registers’ option from the main navigation bar and then find ‘Your Classes’. All the events you’ve created are listed here.

To delete an event, go to the same option; i.e. ‘Your Classes’, and select the event you want to delete. Tap ‘Delete Class’, and confirm with an ‘OK’. That’s it.

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Is Coacha one of those cheer team apps which can help me grow my business? 

While many cheer team apps out there promise to help you in growing your business, Coacha does this indirectly in a number of ways.

For instance, the robust communication and collaboration tools help you build trust and increase customer satisfaction levels, which means word-of-mouth will definitely lead to more business. The safety, privacy and security features help safeguard each members’ data, so they will always know that you’re someone who takes data security very seriously.

The class attendance and scheduling features ensure that members don’t have to chase anyone around or follow up with someone just to view class schedules or indicate their availability, for example. Cheer team apps like Coacha can, therefore, indirectly help to grow your business in many ways.

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How safe and secure are cheer team apps in general?

This depends – most cheer team apps come with robust safety, security and data privacy features, such as Coacha, which helps to ensure that your data is regularly backed up and only viewable by you. So, we can’t speak for other cheer team apps, really, but as far as Coacha is concerned, we take data privacy and security very seriously.

What are the primary benefits of using a cheerleading app?

With a cheerleading app like Coacha, you’re cutting your admin time in half, really. Running a cheerleading club or school means you’re going to be up to your neck in admin-related tasks each day, including class scheduling, sessions booking, venue booking, cancellations, new member signups, etc.

With Coacha as your cheerleading app, you’re in the driver’s seat: everything is presented to you in a clear, holistic view which is very easy to digest and viewable in a clear-to-understand format. You’ll know exactly which one of your coaches is assigned to which class, members or attendance registers, and you’ll also know if any of your members are showing any COVID symptoms, for example.

The benefits of using a cheerleading app are almost endless – you’d essentially be putting a cap on the amount of things you can get done simply by not choosing the right cheerleading app. Your competitors will also gain a serious edge over you as well by using a reliable cheerleading app to automate various functions.

But these are just claims – we’d like you try out our cheerleading app completely FREE for 14-days to see how it can even help you passively grow your business, in addition to just some of the benefits we’ve listed above.

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Is class booking generally difficult or complicated when done through a cheerleading app?

Not in the least bit! Our cheerleading app, for example, offers the option of either Admin (you) booking members in, or allows those members to book into classes, events, and even venues themselves.

You can also give full control to your coaches to make certain timeslots available during which members can book classes, events or venues by logging into their cheerleading app.

There’s a timeslot manager attached to each coach’s profile. So, go into ‘People’ from your cheerleading app’s main menu, then ‘Your Members’ and then locate the desired coach’s profile. Go to ‘Timeslot booking settings’ and enable timeslot booking for that coach. Now, your coach can offer timeslots for 1-2-1s, multiple 1-2-1s and private group bookings.

If you would like your member to pay when booking a session through the cheerleading app, you can also toggle that on.

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How can members book classes directly after logging into their cheerleading app?

Glad you asked!

First, they need to head to https://my.coacha.app, and then use the email address and password they used to sign up, to log into the cheerleading app for class booking.

Once in, they need to find “Book a session with a coach” from the main Dashboard. Finally, they need to choose a coach, pick a timeslot, choose a way to pay (if they’re required to pay for session bookings through the cheerleading team app) and that’s it!

They will be able to see the “Your Bookings” section on the right hand section of their cheerleading team app – from here, they can also cancel any bookings if they wish.

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How secure is my personal data in cheer apps?

To our knowledge, most cheer apps try to do everything possible to protect their users’ private and sensitive data. However, we can’t speak for those cheer apps as we do not know what kind of security measures they’ve put in place. As for Coacha, it is one of those cheer apps which is designed around the NSPCC’s latest guidelines around child safety online, so when it comes to protecting children and their data security, we are second to none. We also store and use member data according to the latest GDPR laws.

Finally, our network servers across the globe boast the latest SSL encryption and security protocols, keeping your data as safe as it can possibly be – in addition, we also allow our coaches and internal team members to access data only on a “need to access” basis.

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Can you tell me how many cheerleading injuries happen per year as a result of not using cheer apps?

Interesting question!

Although there aren’t that many statistics available on how many cheerleading injuries happen per year in the UK, this  study reported 793 injuries in 1,109,489 cheerleading exposures in the US. Cheerleading has also been ranked 19th when it comes to competition injury rates in this particular survey. Whilst cheer apps won’t prevent injuries from happening, any injuries sustained by your athletes can be recorded in Coacha.

However, cheerleading organisations using cheer apps can definitely benefit by minimising the aftermath of those injuries. For example, when building Coacha, we researched other cheer apps in the market too, and very few had features which allowed coaches to quickly pull up an injured member’s emergency contact details from within the app itself, enabling them to act in a decisive manner!

When cheerleading accidents happen, the actions coaches and cheerleading organisers take in the next few minutes, can in extreme situation even mean the difference between life and death. Cheer apps like Coacha offer quick access to emergency contact details of members, including those around parents and NOKs, so that the necessary remedial steps can be taken to prevent further injury or trauma to your member.

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Are cheer apps technically complicated or difficult to use for someone who isn’t tech-savvy or “internet savvy”?

Well, cheer apps shouldn’t have to be difficult to use for the most part, as they are designed with ease-of-use in mind, but not all cheer apps pay attention to this “ease of use” factor.

Cheer apps like Coacha, for instance, were developed after years of research as the founders happen to be former coaches and active sportspeople themselves. We realised that the vast majority of cheer apps in the market were either very cumbersome to use, too expensive, or forced users to jump through hoops just to access simple features like class booking or a member’s COVID-safety profile, for example.

So when researching the market for cheer apps and you come across Coacha, you can bet that it’s going to be super-easy to use. There’s no technical computer skills or knowledge required as such. All you need is a desktop or mobile/handheld device and an internet connection, and you’re all set!