GDPR Compliance and Software
You’ll probably be aware by now that no piece of sports club management software can make you 100% GDPR compliant. This is because, under GDPR, there are still manual processes that need to be taken care of by the club owner. Such processes include deciding on which legal bases to collect data, completing and implementing documentation such as a Privacy Policy and backing up your policies with ongoing GDPR compliant processes.
To help you, we're providing clubs with a FREE Data Protection Impact Assessment (DPIA) to help identify any weak spots in the way you handle your information.
You can get your hands on a copy of this free DPIA (along with our GDPR Guide and Checklist) by clicking here.
The Three Step Process
We’ve broken down the process into three steps. This is how we believe the best level of compliance can be worked towards. We’ve always been crystal clear that using Coacha alone will not make you fully GDPR compliant, but we’re trying to do our best to provide you with the resources to help with the rest.
Step 1:
up to 75% compliance: We strongly believe that using Coacha2.0 will help you work towards up to 75% ongoing GDPR compliance due to its new, built in GDPR features. This is because you will be demonstrating that you're working towards compliance on an ongoing basis. This level of compliance obviously only applies if Coacha is the sole system used for storing and managing your club data. We can't export data that you keep elsewhere.
Step 2:
approx. 20% compliance: Legal documentation: It’s important to get this aspect of it right. Policies, tools and templates must be completed and it's your decision as the club owner whether you want to write your own, bring in a legal team or use already-approved documentation fromyour NGB, Sport England and The Sport & Recreation Alliance, or an existing legal firm. As well as completing the relevant documentation, you must be able to prove ongoing compliance via the implementation of the policies surrounding GDPR both internally and externally.
Step 3: approx. 5%: We believe, as many legal professionals do, that the laws around GDPR need to be put to the test and evolve through case law. Hence we think that 100% GDPR compliance isn’t really possible just yet.